Compliance index

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Body text for: Compliance index

PGPADefinition:Public Governance, Performance and Accountability Rule 17AD(g) Letter of transmittal

PGPA Rule
Reference

Description

Requirement

Part of report

17AI

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

Letter of transmittal

PGPA Rule 17AD(h) Aids to access

PGPA Rule
Reference

Description

Requirement

Part of report

17AJ(a)

Table of contents.

Mandatory

Not required in this digital report – refer to Guide to the report

17AJ(b)

Alphabetical index.

Mandatory

Replaced by the Search function in this digital report

17AJ(c)

Glossary of abbreviations and acronyms.

Mandatory

Abbreviations, acronyms and glossary

17AJ(d)

List of requirements.

Mandatory

Compliance index

17AJ(e)

Details of contact officer.

Mandatory

Publication details

17AJ(f)

Entity’s website address.

Mandatory

Publication details

17AJ(g)

Electronic address of report.

Mandatory

Publication details

PGPA Rule 17AD(a) Review by accountable authority

PGPA Rule
Reference

Description

Requirement

Part of report

17AD(a)

A review by the accountable authority of the entity.

Mandatory

Secretary’s review

PGPA Rule 17AD(b) Overview of the entity

PGPA Rule
Reference

Description

Requirement

Part of report

17AE(1)(a)(i)

A description of the role and functions of the entity.

Mandatory

About the Department

17AE(1)(a)(ii)

A description of the organisational structure of the entity.

Mandatory

About the Department

17AE(1)(a)(iii)

A description of the outcomes and programs administered by the entity.

Mandatory

About the Department and Purpose and performance criteria

17AE(1)(a)(iv)

A description of the purposes of the entity as included in corporate plan.

Mandatory

About the Department and Purpose and performance criteria

17AE(1)(b)

An outline of the structure of the portfolio of the entity.

Portfolio departments - mandatory

About the Department

17AE(2)

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

Not applicable

PGPA Rule 17AD(c) Report on the Performance of the entity
- Annual performance Statements

PGPA Rule
Reference

Description

Requirement

Part of report

17AD(c)(i); 16F

Annual performance statement in

accordance with paragraph 39(1)(b)

of the Act and section 16F of the Rule.

Mandatory

Annual Performance Statements

PGPA Rule 17AD(c)(ii) Report on the Performance of the entity
- Report on Financial Performance

PGPA Rule
Reference

Description

Requirement

Part of report

17AF(1)(a)

A discussion and analysis of the entity’s financial performance.

Mandatory

Financial Management

17AF(1)(b)

A table summarising the total resources and total payments of the entity.

Mandatory

Appendix 2

17AF(2)

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable,
Mandatory

Not applicable

PGPA Rule 17AD(d) Management and Accountability
- Corporate Governance

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(2)(a)

Information on compliance with section 10 (fraud systems)

Mandatory

Letter of transmittal and

Corporate governance and performance

17AG(2)(b)(i)

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

Letter of transmittal and

Corporate governance and performance

17AG(2)(b)(ii)

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

Letter of transmittal and

Corporate governance and performance

17AG(2)(b)(iii)

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

Letter of transmittal and

Corporate governance and performance

17AG(2)(c)

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

Corporate governance and performance

17AG(2)(d) – (e)

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance.

If applicable,
Mandatory

Corporate governance and performance

PGPA Rule 17AD(d) Management and Accountability
- External Scrutiny

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(3)

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

Corporate governance and performance

17AG(3)(a)

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

Corporate governance and performance

17AG(3)(b)

Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

Corporate governance and performance

17AG(3)(c)

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

Not applicable

PGPA Rule 17AD(d) Management and Accountability
- Management of Human Resources

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(4)(a)

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

Our people

17AG(4)(b)

Statistics on the entity’s APSDefinition:Australian Public Service employees on an ongoing and non-ongoing basis; including the following:

  • Statistics on staffing classification level;
  • Statistics on full-time employees;
  • Statistics on part-time employees;
  • Statistics on gender;
  • Statistics on staff location;
  • Statistics on employees who identify as Indigenous.

Mandatory

Appendix 4

17AG(4)(c)

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

Our people

17AG(4)(c)(i)

Information on the number of SESDefinition:Senior Executive Service and non-SES employees covered by agreements etc identified in paragraph 17AG(4)(c).

Mandatory

Our people

17AG(4)(c)(ii)

The salary ranges available for APS employees by classification level.

Mandatory

Appendix 4

17AG(4)(c)(iii)

A description of non-salary benefits provided to employees.

Mandatory

Our people

17AG(4)(d)(i)

Information on the number of employees at each classification level who received performance pay.

If applicable,
Mandatory

Our people

17AG(4)(d)(ii)

Information on aggregate amounts of performance pay at each classification level.

If applicable,
Mandatory

Not applicable

17AG(4)(d)(iii)

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable,
Mandatory

Not applicable

17AG(4)(d)(iv)

Information on aggregate amount of performance payments.

If applicable,
Mandatory

Not applicable

PGPA Rule 17AD(d) Management and Accountability
- Assets Management

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(5)

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities.

If applicable, mandatory

Financial Management

PGPA Rule 17AD(d) Management and Accountability
- Purchasing

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(6)

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

Financial Management

PGPA Rule 17AD(d) Management and Accountability
- Consultants

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(7)(a)

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GSTDefinition:goods and services tax); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

Financial Management

17AG(7)(b)

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

Financial Management

17AG(7)(c)

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

Financial Management

17AG(7)(d)

A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.

Mandatory

Financial Management

PGPA Rule 17AD(d) Management and Accountability
- Australian National Audit Office Access Clauses

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(8)

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable,
Mandatory

Financial Management

PGPA Rule 17AD(d) Management and Accountability
- Exempt contracts

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(9)

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOIDefinition:freedom of information Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable,
Mandatory

Financial Management

PGPA Rule 17AD(d) Management and Accountability
- Small business

PGPA Rule
Reference

Description

Requirement

Part of report

17AG(10)(a)

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

Financial Management

17AG(10)(b)

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

Financial Management

17AG(10)(c)

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable,
Mandatory

Financial Management

PGPA Rule 17AD(e) Financial Statements

PGPA Rule
Reference

Description

Requirement

Part of report

17AD(e)

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

Financial statements

PGPA Rule 17AD(f) Other Mandatory Information

PGPA Rule
Reference

Description

Requirement

Part of report

17AH(1)(a)(i)

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, mandatory

Not applicable

17AH(1)(a)(ii)

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, mandatory

Appendix 5

17AH(1)(b)

A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, mandatory

Financial statements

17AH(1)(c)

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

Our people

17AH(1)(d)

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

Corporate governance and performance

17AH(1)(e)

Correction of material errors in previous annual report.

If applicable, mandatory

Not applicable

17AH(2)

Information required by other legislation.

Mandatory

Appendix 1 and

Corporate governance and performance

(Compliance of section 24Y of the Australian Broadcasting Corporation Act 1983)